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Jacobs University takes the protection of your student data seriously. As a matter of principle, the protection of your individual privacy and personal sphere is of the utmost importance to us. For this reason, compliance with the legal provisions on data protection is a matter of course for us. Furthermore, it is important to us that our students know at all times when we store which data and how we use it.
According to our policy, “oral examinations require the presence of a qualified observer in addition to the examiner.” On the 22nd April 2020, the Academic Senate has decided that due to the current situation, online oral examinations may be conducted without an observer and may be recorded instead. For this purpose, video and audio recordings of the examinee and the examiner as well as of shared screens or materials are made. The audio-video-recording will happen using Microsoft Teams and the student’s webcam and microphone.
The audio-video material will be stored for 48hrs after the exam. Objections to the exam or its grading have to be raised in writing within this time-frame by emailing the Instructor of Record or by contacting the Registrar Services office at registrar [at] jacobs-university.de. After the 48-hr deadline, the audio-video material will be deleted and the grades are considered to be accepted. In case of objections, the recording will be electronically stored until the dispute is settled.
Jacobs University uses the data collected during online oral exams exclusively to ensure that students retain the right to object the outcome of the exam.
Participation in online oral examinations in which supervision is carried out by recording is voluntary for you and is based on your consent in accordance with Art. 6 para. 1 lit. SGVO. If you decide, by not consenting to the audio-video recording, against taking an online oral exam in May, you will be offered the opportunity to take the exam during the make-up period, and the original online oral exam will not be counted in this case as your first attempt.