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New Student FAQ for the Fall 2022

We are looking forward to welcoming you to your new home away from home this August! Of course you have a lot of questions about arrival, orientation, and the semester start so we will do our best to answer many of your questions here. You will also receive a wealth of information during the virtual Freshie Journey starting at the beginning of August.

When it comes to COVID-19, Jacobs University has been very fortunate to have only had a small number of minor infections among students and staff. We also have been able to maintain a certain level of in-person teaching and research throughout the pandemic. The health and safety of our community remains a top priority, so you will find a great deal of Coronavirus-related information here. We have summarized current state regulations below, but please be sure to refer back to the official links provided, as this is obviously a dynamic situation and regulations frequently change. 

If you have a question that is not answered here, feel free to contact our Student Service Center at studentservice [at] jacobs-university.de

See you soon!

FAQ

General

Is Jacobs University the right place for me during these challenging times?

Most definitely! While these are difficult times, the university is and will remain an inspiring place. Professors will maintain high academic standards while making students feel supported. Students will still get early research opportunities. And you will still feel like an important part of a tight-knit campus community of friends and support staff from around the world.

When will the Fall 2022 Semester start?

Classes will begin on September 1.

What will orientation be like?

Most of the "Freshie Journey" will be online. There will be a number of modules that provide you practical information on topics such as using your campus card and semester ticket, registering for classes, living in a multicultural environment, banking and insurance in Germany, and many more. There will also be live Q&A sessions each Friday. Additionally, there will be a number of in-person activities August 29-31.

Your Campus Net login credentials will be sent to you by July 31 (as long as you have submitted your study contract) so that you can access the Freshie Journey modules on August 1.

Here is the Freshie Journey info page for more information.

When is course registration? How do I register for courses?

Course registration opens on August 25. Students will receive their Campus Net login credentials by July 31, and the Freshie Journey will contain a module about course registration.

What will be the teaching format for the start of the semester?

Courses will start in-person on the Jacobs campus on Sep. 1 (except the online programs). The add / drop period will end on Sep. 15.

When do I get to choose the college I want to live in?

The procedure for the Housing Preference Survey will be described on your VIP page under Optional Tasks by the beginning of June.

One or two weeks after you submit your study contract, you will receive an email with a link to the Housing Preference Survey. The study contract will appear on your VIP page during the month of June for those who have submitted their enrollment deposits. If you submit your study contract right away, you could receive your Housing Preference Survey via email by the first or second week of July. We will then inform you of the residential college you've been assigned when you arrive on campus.

Arrival

When should I arrive?

Check-in Day is August 29! We are excited to welcome you to Jacobs University in our Sports and Convention Center (SCC) on this day.

Early arrival can take place on August 27 and 28, but you will simply receive your room keys from our security office on these days. There are no welcome activities planned for these days. Your meal plan is not active on August 27th and 28th, so you can pay only with a debit or credit card (Visa, MasterCard) for your meals on campus.

At the moment (as of April 26), the Robert Koch Institut has no areas designated as high-risk or areas of variant concern so no travelers have an obligation to quarantine. If this changes and a student requires quarantine, they student will be permitted to quarantine in his/her/their college room upon arrival and receive food and support from campus staff.

Do I need to give my arrival information to someone?

You will find an arrival survey on your VIP page starting July 1. Please fill out the survey as soon as you have your travel information, but no later than July 31.

How do I travel to campus?

You can find directions to campus here. On the 29th, we will also offer a shuttle service from the Bremen Airport to the Jacobs campus. Look out for more details in August.

Will someone pick me up at the airport?

We will offer a shuttle service from the Bremen Airport to the Jacobs University campus on August 29. Look out for more details in August.

Where do I go once I get to campus?

On August 29, we will have signs and student assistants at the front gate directing you to check-in at our Sports and Convention Center (SCC). There you will check in with our Student Service Center, sign your housing contract, and get your room keys. If you do early arrival on August 27 or 28, you will find our security office immediately on the right as you enter the campus main gate. They will will provide you your room key and direct you to your college room.

Are my parents allowed to come with me?

We know your family members may want to ensure you arrive safe and sound to your new home away from home, so we of course will allow them to accompany you onto campus. However, due to the pandemic, we do not provide a welcome area for family members, and we need to restrict access to all buildings to students and staff only. We have students arriving from all over the world so we do our best to reduce the risk to our Jacobs community.

Our peer counselors and student assistants will be ready to assist you with your move-in.

Please understand any accompanying relatives need to comply with state COVID regulations, and Jacobs University will not be able to provide accommodations or resources for family members.

What documents do I need to bring with me when I travel to Germany and the Jacobs Campus?

Remember to bring your:

✓ Signed Study Contract (German version)
✓ Color copy of your passport
✓ Certified copy of your final transcript + diploma
✓ Proof of COVID vaccination or recovery or negative test result
Enrollment Confirmation Letter from your VIP page
Airline Letter (only for students who come from non-visa countries; will be available on your VIP page by August)
✓ Other documents you need for e.g. residence permit, health insurance, bank account, etc.

The Enrollment Confirmation Letter states that your physical presence on campus is required.

The Airline Letter states that a return ticket within 3 months is not required. You may need to give this to your airline.

What should I pack to bring to Jacobs?

You can find a recommended packing list here.

What do I need to observe when clearing customs in the EU?

Upon your arrival in the European Union (be it Germany or another country), please keep the following in mind:

Cash amount of 10 000 Euro or more
If you bring more than 10 000 Euro (or equivalent in other currencies, bonds, shares or travellers’ cheques or other valuables) in cash, you need to declare it at customs. Usually, you will be required to file a declaration form before entry. You can request this declaration form from the airline staff or upon landing before clearing customs. Failure to declare the cash may result in confiscation of your assets. We suggest not bringing large sums of cash, unless absolutely necessary (e.g. if this is a condition to your visa approval)

Bringing Brand-New Packed Goods
Be it your laptop or a fancy camera or the PS5, please refrain from bringing the goods in their original package as they may be considered not a personal item, but rather an import. In this case, you will be required to pay the VAT (20% in Germany). The goods may be seized by customs until you pay the VAT. Therefore, consider bringing such items unpacked.

COVID-19

What are the COVID-19 regulations for entering Germany?

You can find the latest information from the German Federal Ministry of Health here.  Please note that regulations can change at any time.

As of April 26:
- All travelers over the age of 12 entering Germany must be prepared to furnish a negative test result, proof of recovery from COVID-19, or proof of vaccination.
- No areas are considered high-risk or areas of variant concern at this time, so there are no quarantine or digital registration requirements.
- Fully vaccinated travelers do not have an obligation to test or quarantine.
- Accepted vaccines: More than 14 days past two doses of a combination of Comirnaty (Pfizer-BioNTech), Janssen (Johnson & Johnson), Spikevax (Moderna), Vaxzevria (AstraZeneca), or Nu­vax­ovid. PLEASE NOTE: One dose of Johnson & Johnson no longer counts as fully vaccinated within Germany.
- Accepted tests (not required if vaccinated): PCR or antigen tests. As a general rule, the tests must not be more than 48 hours old at the time of the (planned) entry. However, if entering Germany with a carrier (e.g. an airline), PCR tests may be taken a maximum of 48 hours before the (scheduled) start of the journey (e.g. departure time). But antigen tests must not be taken more than 48 hours before the (scheduled) time of arrival in Germany even if travellers are being transported by a carrier.
- Accepted documentation languages: German, English, French, Italian or Spanish

For the current RKI lists, see here

Will I need a COVID-19 test?

If you are fully vaccinated or have recovered from COVID-19 within the past 90 days, testing is NOT required. Otherwise, a PCR or antigen test is required for entry.

What kind of COVID-19 tests are accepted in Germany?

Both PCR tests and rapid antigen tests are accepted. A list of approved rapid antigen tests that meet the requirements of the Robert Koch Institute for entry can be found here. As a general rule, the tests must not be more than 48 hours old at the time of the (planned) entry. However, if entering Germany with a carrier (e.g. an airline), PCR tests may be taken a maximum of 48 hours before the (scheduled) start of the journey (e.g. departure time). But antigen tests must not be taken more than 48 hours before the (scheduled) time of arrival in Germany even if travellers are being transported by a carrier.

Tests can be submitted in the following languages: German, English, French, Italian or Spanish in written or digital form.

Will I need to go into quarantine?

As of April 26, no areas are considered high-risk or areas of variant concern by the Robert Koch Institut (RKI), so there are no quarantine or digital registration requirements. If this changes and a student requires quarantine, the student will be permitted to quarantine in his/her/their college room upon arrival and receive food and support from campus staff.

For the current RKI lists, see here

What are risk countries?

As of April 26, there are no areas considered high-risk or areas of variant concern.

For the Robert Koch Institut's list of high-risk areas and areas of variant concern, see here.

Do I need to be vaccinated prior to arrival?

As of April 26, a vaccination or proof of recovery within the past 90 days is required to enter Germany, unless a traveler can show the "urgent need" to enter. Students can show "urgent need" by showing their Enrollment Confirmation Letter and student visa (or Airline Letter for those who do not require a visa). This states that your presence on the Jacobs campus is required. The Enrollment Confirmation Letter and Airline Letter (if applicable) can be found on the VIP page.

For students interested in getting vaccinated, it is very easy to do so via a primary care provider or the Bremen Impfzentrum. Campus Life staff can provide guidance for interested students.

Which vaccines are recognized in Germany?

The vaccines currently recognized within Gerrmany are Comirnaty (Pfizer-BioNTech), Janssen (Johnson & Johnson), Spikevax (Moderna), Vaxzevria (AstraZeneca), or Nu­vax­ovid. Individuals are considered fully vaccinated once they are 14 days past two doses of any combination. PLEASE NOTE: One dose of Johnson & Johnson no longer counts as fully vaccinated within Germany.

The list is subject to change at any time. Currently, further vaccines are under review and in consideration for recognition in Germany as well. To see a current list of approved vaccines and vaccines under review, please see here.

How do I provide proof of vaccination or recovery from COVID-19?

Travelers can show proof of full vaccination in written (e.g. CDC card or WHO vaccination booklet) or digital form issued by the authorized institution (a cellphone photograph of the vaccination certificate is not sufficient) . The vaccine used must be recognized by the Federal State of Germany. All recognized vaccines can be found here. Travelers must have received all necessary doses at least 14 or more days prior to arrival. Vaccinated travelers must additionally show no relevant symptoms.

Proof of full vaccination must be provided in German, English, French, Italian, or Spanish.

The following information must be provided:
• Personal data of the vaccinated person (surname, first name, date of birth)
• Date of vaccination, number of vaccinations
• Name of the disease vaccinated against
• Characteristics that include the name of the institution or person issuing the certificate (stamp, or official symbol of the name of the issuer)

Proof of infection with COVID-19 can be evidenced with a positive test (PCR, PoC-PCR or other nucleic acid amplification test methods). The test can be provided in written or digital form in German, English, French, Italian or Spanish, and must be taken at least 28 days but no more than 90 prior to the point in question.

Information is updated regularly. Please be sure to check the information provided by the German Federal Ministry of Health here.

Do I need to fill out any forms before arriving in Germany?

Not as of April 26. Since there are currently no high-risk areas or areas of variant concern, digital registration is not required.

What if my country does become high-risk or an area of variant concern in August?

We are obviously hopeful a COVID-19 variant will not disrupt our world once again. If it does, the university will take steps to support you. Undergraduate students would be allowed to quarantine in their college rooms and would be supported with food and resources from Campus Life staff. If the quarantine extends past September 1, quarantined students would be excused from class until they fulfill the quarantine obligation.

What measures are in place to keep the campus community safe and healthy?

Keeping our community safe and healthy is a top priority.

Jacobs University has a coronavirus task force with representatives from all key departments that meets regularly and monitors available data and developments, decides on appropriate measures, and oversees their implementation. This includes gathering information and recommendations from the "World Health Organization", the "Robert Koch Institute", one of the most important bodies for the safeguarding of public health in Germany, and the "Gesundheitsamt Bremen" (Bremen’s Health Office).

All students, faculty, and staff are expected to comply with the university hygiene concept and state regulations.

For questions regarding COVID-19 regulations on campus, please be sure to read the Current Corona Regulations on Campus as well as the General Coronavirus FAQ.

I was vaccinated with a vaccine that is not yet recognized in the EU/Germany. Can I get vaccinated again in Germany with a recognized vaccine? Can I get the first dose of my vaccine in my home country and the second one in the EU/Germany?

Jacobs University Bremen is not authorized to provide advice on the topic of vaccination. Individuals are encouraged to speak to their healthcare providers and become informed on the topic of vaccination in Germany. Further information on vaccines and resources regarding COVID-19 can be found on the German Federal Ministry of Health website.

Vaccinations are readily available throughout the city of Bremen. If interested, students can consult Campus Life staff on how to schedule an appointment once they arrive on campus.

Please note that many vaccines have not been authorized/recognized in Germany/the EU. In this regard, Jacobs University will not recognize these vaccines.

Should I still get vaccinated in my home country if the vaccine is not recognized in the EU/Germany?

Jacobs University Bremen is not authorized to provide advice on the topic of vaccination. Individuals are encouraged to speak to their healthcare providers and become informed on the topic of vaccination in Germany. Further information on vaccines and resources regarding COVID-19 can be found on the German Federal Ministry of Health website.

Please note that many vaccines have not been authorized/recognized in Germany/the EU. In this regard, Jacobs University will not recognize these vaccines.Therefore, we advise that you carefully review the state COVID-19 regulations before your arrival in Germany/the EU.

What is the EU Digital COVID Certificate?

The EU Digital COVID Certificate is a digital certificate that is valid in all EU countries which allows individuals to show proof that they have either been vaccinated, have a current negative COVID-19 test result, or have recovered from COVID-19.

The digital certificate is available in English and is considered safe to use by the German Federal State. For further information on the EU Digital Certificate, click here.

What happens if I receive a vaccine that is not officially recognized in Germany? Will my vaccine be recognized on campus?

If your vaccine is not currently recognized in Germany, you will be expected to comply with the requirements outlined above for unvaccinated persons.

Additional vaccines are currently being reviewed for approval in Germany. Please be sure to stay up-to-date on currently recognized / approved vaccines here.

Completing Application and Enrollment Requirements

What do I do if I cannot take the SAT or ACT before the fall semester is supposed to begin?

Applicants to Jacobs University for Fall 2022 can request that their applications for admission be reviewed without a standardized test (SAT or ACT). Be sure to notify admission@jacobs-university.de if this is what you wish to do. Your application will then be considered on the basis of your academic achievements, letter(s) of recommendation, writing, extracurricular activities and the way you present yourself in the application. If you are admitted and choose to enroll, most students will be required to submit standardized test scores, if your high school diploma is not the German Abitur or an equivalent to it.

Students who are admitted and required to take a standardized test for enrollment at Jacobs University should take the earliest SAT or ACT available. Alternatively, students can come to Bremen, begin classes at Jacobs on September 1, and then take an on-campus SAT in October or December. The university will offer free test preparation to ensure you do well.

When should I get health insurance?

Students should have valid health insurance before arriving in Germany. For information on your options, see here.

How do I get health insurance?

You can find information and links to apply here.

When will I get my study contract?

For those who have paid their enrollment deposit, you will find a link to your study contract on your VIP page by the end of May.

What if I cannot get a visa by the time the fall semester begins?

UNDERGRADUATE STUDENTS:
If students are unable to obtain a visa and arrive by September 15 (end of the add/drop period), they can contact Admissions (admission@jacobs-university.de) to request to be considered for a fall 2023. This may involve a simplified process to reapply.

Additional FAQ specifically regarding COVID-19 can be found here.