Changes with regards to the academic policies and administrative procedures are announced to the university public here or via email. A collection of the most recent announcements/changes made by the Registrar Services can be found below.
November 27, 2020
We are approaching the examination period and in preparation we would like to make you aware of the following regulations:
- Guidelines for Teaching: The Covid-19 Guidelines for Teaching (see: What are the current guidelines for teaching?) apply analogously to the examinations.
- Face Masks: In view of the current local situation and the recent decisions by the German government not to relax the rules before Christmas, the masks must also be worn for the duration of the exam. On the one hand, this increases the protection against infections. On the other hand, if one of the candidates receives a positive test result after sitting an exam with a group of students we avoid quarantine requirements for the entire group (avoidance of category 1 contact persons).
- Examination Procedures: Please make yourself familiar with the valid Examination Procedures (see: Examination Procedures).
- Withdrawal Option: During this exam period, students have the opportunity for the first time to withdraw from a (final) written examination (see: Announcement – Nov 12, 2020). First and second-year students are considered officially excused from this attempt at the assessment. Third year students are officially excused from the final exam of their module component (course). The deadline for submission of withdrawal requests is December 7, 2020.
- E-Assessments: Some examinations will be offered as on-site e-exams (Westhall-ClamV and/or Lab 3). More detailed information regarding e-exams will follow soon in a separate email to the affected students.
We wish you all good luck with your preparation and exams!
November 12, 2020
With the Final Examination Period approaching, we would like to give you more detailed information about the new Withdrawal Option. As a reminder: this option lets you withdraw from one attempt of a single written examination during the regular examination period (December / May) per semester without providing justification. [The withdrawal option can only be applied to the student’s first attempt at that examination.] A withdrawn examination must still be taken but it can be taken at a later point (in the make-up period).
The request can be made via campusnet; please see the instructions in the attachment (How to withdrawal).
The campusnet request must be submitted by the last day before the start of the examination period, which is December 7th. Your request will be checked and your instructor of record will be informed. In the case of a rejection of the request (for formal reasons only, e.g. if you have already applied your withdrawal to another exam in the same semester), Registrar Services will inform you and your advisor. If you are not informed, your withdrawal was successful. The risk of receiving a rejection after the written test has already taken place is on the side of the student.
Just like with an official excuse, a withdrawal means that you have not (yet) completed (passed or failed) the module. This may mean missing pre-requisites for following modules and subsequent delay of study. You should therefore in your own interest not use the Withdrawal Option for examinations whose successful completion is a necessary pre-requisite for compulsory courses in the following semester. If you are unsure, please discuss your withdrawal plans with your academic advisor.
Kind regards and good luck with your examinations,
November 10, 2020
You were already briefly informed on Monday night that we now have a number of cases of COVID-19 among our students. For this reason, we have decided today on the following measures concerning study and teaching:
- At this stage, the contact tracing is identifying students and staff who are at high risk; initial indications are that these numbers are fairly small. Management is in the process of setting up an internal tracing system to complement the official track and trace process of the public health authorities.
- We recommend extending the online teaching period for freshmen by one week, i.e., in-person teaching to begin on 2 November instead of 26 October. The one-week extension may allow the situation to settle, will allow us to finalize our internal track and trace system, and would coincide with the quarantine period that has just set in for the students identified as COVID-19 positive. Please note the following exceptions:
- the first-year lab rotation III will start next week (29 October). Students who are registered for this rotation and will not be able to participate, urgently need to send this information to Teaching and Resource Planning Services (h.bohne [at] jacobs-university.de).
- the Foundation Year will start in-person teaching as originally scheduled on 26 October without the one-week delay.
You will find more details about meeting venues (online format vs. rooms) in CampusNet.
- We also request everybody to immediately return to mask wearing in the classroom wherever practically possible; this stipulation will strengthen the barriers to transmission, and will be reviewed in two weeks.
- Lastly, in view of the quarantine that several students now need to undergo, and the possibility of others finding themselves in the same position over this time, we would like to re-emphasize our excuse policy: students may be excused officially by Registrar Services (registrar [at] jacobs-university.de) in case of illness or personal emergency. Illness must be documented with a sick certificate issued by a physician (telephone sick certificates due to cold symptoms are available again in Germany since Monday). Other emergencies must be appropriately documented in writing. Quarantine is accepted as an excuse (personal emergency) for physical attendance (e.g. labs).
We ask you all to implement these measures together with faculty and staff. The goal is to keep up the common living and learning on campus also in these times. Thank you very much for your support.
November 4th, 2020
Dear students, dear faculty-members,
Enclosed please find the Final Examination Schedule and the Make-up Examination Schedule for Fall 2020. It is expected that students are planning their presences and absences on Campus according to these schedules.
All examination dates and venues as well as the make-up appointments for the respective examinations will be entered in CampusNet in the next days. Please check your courses/modules for the exam dates.
Some slight changes might still occur. Any such changes will be announced on short notice.
You can also find the examination schedules on teamwork, please follow this link:
IMPORTANT – PLEASE READ BELOW:
General Rules for Examinations and Excuses
All modules and module components with a written final examination will have their final exam and corresponding make-up exam centrally scheduled within the respective examination periods (see: Academic Calendar). This is valid for all modules/components of the Bachelor Programs (Year 1-3) and Master Programs.
IMPORTANT: For 1st- and 2nd-year undergraduate students and Master students, the written final exam is usually equivalent to the single module exam. For current third year undergraduate students, the exam is usually only one of the grading components within one of the components (courses) of the module. As a consequence, the grading and excuse policy has different implications for the different study years:
Consequences of unexcused absence:
- 1st- and 2nd-year undergraduate students and Master students (written final exam => single module exam) will automatically be scheduled to sit the exam in the make-up examination period in January. Unexcused absence will be counted as failed attempt of their first trial (out of three).
- Third year undergraduate students will receive a failing partial grade for the exam which contributes to the final grade for a module component (course), which will count towards the final module grade (weighted average of the partial and course grades). Unexcused absence will be counted as fail for the partial or course grade. Retaking module exams continues to only be possible for failed modules and on the basis of the procedure included in the respective policies (see below).
Consequences of excused absence:
- All students will automatically be scheduled to sit the exam in the make-up examination period in January.
- The final exam will NOT be counted as a trial in a MODULE exam for 1st- and 2nd-year undergraduate students and Master students.
- The make-up exam contributes to the final module grade for third year undergraduate students.
Lastly, in view of the quarantine that several students now need to undergo, and the possibility of others finding themselves in the same position over this time, we would like to re-emphasize our excuse policy: students may be excused officially by Registrar Services (registrar [at] jacobs-university.de ) in case of illness or personal emergency. Illness must be documented with a sick certificate issued by a physician (telephone sick certificates due to cold symptoms are available again in Germany). Other emergencies must be appropriately documented in writing. Quarantine is accepted as an excuse (personal emergency) for physical attendance (e.g. for labs or written examinations).
To avoid misunderstandings and mistakes in grading, please refer to the policies of the respective cohort:
1st-and 2nd-year students find the applicable policies here:
https://www.jacobs-university.de/sites/default/files/bachelor_policies_v3.pdf (III.3 Failed Modules)
3rd-year students find the applicable policies here:
https://www.jacobs-university.de/sites/default/files/bachelor_policies_v2.1.pdf (3.2 Grading and Passing of Modules)
Master students find the correct policies here:
https://www.jacobs-university.de/sites/default/files/master_policies_v3.1.pdf (for students beginning their studies ON or AFTER 1 September 2019)
https://www.jacobs-university.de/sites/default/files/master_policies_v3.pdf (for students beginning their studies ON or AFTER 1 September 2018)