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Incoming Student FAQ for the Fall 2021

We are looking forward to welcoming you to your new home away from home this August! Of course you have a lot of questions about arrival, orientation, and the semester start so we will do our best to answer many of your questions here. You will also receive a wealth of information during the virtual Freshie Journey starting the second of August.

When it comes to COVID-19, Jacobs University has been very fortunate to have only had a small number of minor infections among students and staff. We also have been able to maintain a certain level of in-person teaching and research throughout the pandemic. The health and safety of our community remains a top priority, so you will find a great deal of Coronavirus-related information here. We will provide the current state regulations, but please be sure to check back often as this is obviously a dynamic situation and regulations frequently change. 

If you have a question that is not answered here, feel free to contact our Student Service Center at studentservice [at] jacobs-university.de

See you soon!

FAQ

General

Is Jacobs University the right place for me during these challenging times?

Most definitely! While these are difficult times, the university is and will remain an inspiring place. Professors will maintain high academic standards while making students feel supported. Students will still get early research opportunities. And you will still feel like an important part of a tight-knit campus community of friends and support staff from around the world.

When will the Fall 2021 Semester start?

Classes will begin on September 1.

What will orientation be like?

Most of the "Freshie Journey" will be online. There will be a number of modules that provide you practical information on topics such as using your campus card and semester ticket, registering for classes, living in a multicultural environment, banking and insurance in Germany, and many more. There will also be live Q&A sessions each Friday. Additionally, we have planned a number of in-person activities on August 31. See here for more information.

Your Campus Net login credentials will be sent to you by July 31 (as long as you have submitted your study contract) so that you can access the Freshie Journey modules on August 2.

When is course registration? How do I register for courses?

Course registration opens on August 25. Students will receive their Campus Net login credentials by July 31, and the Freshie Journey will contain a module about course registration.

What will be the teaching format for the start of the semester?

In general, courses will begin in-person on September 1st. Students who are still in quarantine will be able to follow the courses from their rooms (e.g., online teaching, blended learning, upload of materials and/or videos). This hybrid-mode will last until September 15th. From September 16th, all classes will be taught in-person only.

However, the situation is obviously very dynamic, so it is possible that this may change.

When do I get to choose the college I want to live in?

You will find the housing survey on your VIP page by the first week of July.

Arrival

When should I arrive?

August 20 is the arrival date for students who require quarantine time. As of May 28, that means individuals coming from “risk areas”, “high incidence areas”, or “virus variant areas” as designated by the Robert Koch Institut. August 30 is the arrival date for students arriving from all other areas. We will be prepared to welcome you on these dates and ask that you not arrive outside of your designated date.

Although classes begin on the 1st of September, we have extended the arrival deadline for students to enter class until September 15th, at which time you should already be on campus and have fulfilled your quarantine requirements.

If booking far in advance, we recommend students book tickets that have no change fees, if possible. That way if a country's RKI status changes or the airline changes a flight, you have the ability to rebook for the appropriate date.

Please note that there will be no in-person events or activities on the Jacobs campus until Aug. 31.

For the current RKI lists, see here

Do I need to give my arrival information to someone?

You will find an arrival survey on your VIP page starting July 1. Please fill out the survey as soon as you have your travel information, but no later than July 31.

Are my parents allowed to come with me?

We know your family members may want to make sure you arrive safe and sound to your new home away from home, so we of course will allow them to accompany you onto campus. However, due to the pandemic, we will not be able to provide a welcome area this year for family members, and we need to restrict access to all buildings to students and staff only. Our peer counselors will be ready to assist you with your move-in.

Please understand any accompanying relatives need to comply with state quarantine and testing requirements, and Jacobs University will not be able to provide quarantine accommodations or resources for family members.

What documents do I need to bring with me when I travel to Germany and the Jacobs Campus?

Remember to bring your:

✓ Signed Study Contract (German version)
✓ Certified copy of your final transcript + diploma
Enrollment Confirmation Letter from your VIP page
Airline Letter (only for students who come from non-visa countries; will be available on your VIP page by August)
✓ Other documents you need for e.g. residence permit, health insurance, bank account, etc.

The Enrollment Confirmation Letter states that your physical presence on campus is required.

The Airline Letter states that a return ticket within 3 months is not required. You may need to give this to your airline.

What should I pack to bring to Jacobs?

You can find a recommended packing list here.

How do I travel to campus?

Please click here for more information.

Where do I go once I get to campus?

We will have signs and peer counselors at the front gate directing you to Welcome Street at our Sports and Convention Center (SCC). There you will check in with our Student Service Center, sign your housing contract, and get your room keys.

COVID-19

What are the COVID-19 regulations for entering Germany?

You can find the latest information from the German Federal Ministry of Health here. 

As of May 12:
- All travelers entering Germany by air must present a negative COVID-19 test to their air carrier prior to boarding the plane.
- All travelers entering from risk areas and high-incidence areas require a 10-day quarantine that can be reduced to 5 days with a negative COVID-19 test.
- At the moment, a travel ban is in effect for individuals form virus variant areas.
- Fully vaccinated individuals (14 days past all required doses) or those who have recovered from COVID-19 do not have a test or quarantine requirement. This does NOT apply if they are coming from a virus variant area.

For the current RKI lists, see here

Will I need a COVID-19 test?

As of May 12, travelers entering Germany by air must present a negative COVID-19 test to their air carrier prior to boarding the plane, unless they provide proof of vaccination or recovery from COVID-19.

Will I need to go into quarantine?

As of May 12, all travelers entering from risk areas and high-incidence areas require a 10-day quarantine that can be reduced to 5 days with a negative COVID-19 test. This requirement does not apply to individuals who provide proof of vaccination or COVID-19 recovery.

All travelers from virus variant areas require a 14-day quarantine that cannot be reduced. There are currently no exceptions for vaccinated individuals.

What are risk countries?

For the Robert Koch Institut's list of risk areas, high-incidence areas, and virus variant areas, see here.

What kind of COVID-19 tests are accepted in Germany?

Both PCR tests and rapid antigen tests are accepted. A list of approved rapid antigen tests that meet the requirements of the Robert Koch Institute for entry can be found here. The PCR test must be taken no more than 72 hours prior to entering Germany; the rapid antigen test, no more than 48 hours.

Do I need to be vaccinated prior to arrival?

No, you don't need to be vaccinated prior to arrival.

Which vaccines are recognized in Germany?

As of May 28, the vaccines recognized in Germany are Moderna, Pfizer / BioNTech, Astra Zeneca, and Janssen (Johnson & Johnson). You can see here for updates.

How do I provide proof of vaccination or recovery from COVID-19?

Travelers can show proof of vaccination in written (e.g. CDC card) or digital form (a cellphone photo is not sufficient). They must have received all necessary doses at least 14 or more days prior to arrival. Vaccinated travelers must additionally show no relevant symptoms.

Travelers who can prove they were previously infected with COVID through a positive PCR test, taken at least 28 days but no more than six months prior, and who show no relevant symptoms are considered to be fully recovered.

For updates, you can see here.

Can I get tested on campus? If not, where can I get tested?

At the moment, we do not offer testing on campus. Bremen test center information can be found here. For those students who require testing to be released from quarantine after 5 days, instructions on where and how to test will be provided.

Where will I be quarantined?

All students that arrive to Jacobs University and require quarantining will quarantine in their assigned college room on campus. The university will provide support services, meals, and specific instructions for those who must quarantine. Once we receive a negative test result or the quarantine is completed, students can fully join all aspects of campus life.

Please note that there will be no in-person events or activities on the Jacobs campus until Aug. 31.

How will I get food while I am in quarantine?

Our catering service, Apetito, will deliver meals to your room if you require quarantine. We will ask if you have specific food restrictions when you check in at Welcome Street.

Do I need to fill out any forms before arriving in Germany?

Travelers must register online prior to their arrival in Germany at www.einreiseanmeldung.de and have the proof of registration with them on entry.

If I already quarantined at another location after arriving in Germany, can I move about freely on the Jacobs University Campus immediately upon arrival?

Students who can prove they have carried out their quarantine requirement at another location after entering Germany will be allowed to fully join campus life once they check in at Welcome Street.

Please note that there will be no in-person events or activities on the Jacobs campus until Aug. 31.

What if I book a flight in order to arrive on August 20 but then quarantine is no longer required for travelers from my country by August?

If you want to book your flight now, we recommend booking a flight that has no change fees. If this is not possible, you should inform our Student Service Center (studentservice@jacobs-university.de) so they are still prepared to accommodate you.

Please note that there will be no in-person events or activities on the Jacobs campus until Aug. 31.

What measures are in place to keep the campus community safe and healthy?

Keeping our community safe and healthy is a top priority.

Jacobs University has a coronavirus task force with representatives from all key departments that meets weekly and monitors available data and developments, decides on appropriate measures, and oversees their implementation. This includes gathering information and recommendations from the "World Health Organization", the "Robert Koch Institute", one of the most important bodies for the safeguarding of public health in Germany, and the "Gesundheitsamt Bremen” (Bremen’s Health Office).

All students, faculty, and staff are expected to comply with the university hygiene concept and state regulations.

Completing Application and Enrollment Requirements

What do I do if I cannot take the SAT, ACT, or TestAS before the fall semester is supposed to begin?

Due to the pandemic, students can finalize applications without a standardized test and could receive conditional admission to Jacobs University. To enroll, the SAT, ACT, or TestAS is still required. Therefore, applicants or admitted students who still need a standardized test should take one of these tests by July 2021. Should it not be possible to take a test by July 2021 due to extraordinary circumstances (e.g. closure of test center due to the pandemic), the applicant is required to provide proof of test cancellation (e.g. an official email from the test center). Please forward proof of the cancellation to Admissions (admission@jacobs-university.de) so they can advise you on how to proceed.

When should I get health insurance?

Students should have valid health insurance before arriving in Germany. For information on your options, see here.

How do I get health insurance?

You can find information and links to apply here.

When will I get my study contract?

You will find a link to your study contract on your VIP page a few days after you pay your enrollment deposit.

What if I cannot get a visa by the time the fall semester begins?

The university is currently assessing the impact of embassy closures and visa delays due to the pandemic on our incoming students. If any changes will be made to the planned in-person teaching format for the start of the fall semester, students will be informed by the first week of July.

If students are unable to start in fall 2021 but are interested in beginning their studies in fall 2022 instead, they can contact Admissions (admission@jacobs-university.de) to request to be considered for a future Jacobs intake. This may involve a simplified process to reapply.

Additional FAQ specifically regarding COVID-19 can be found here.