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PhD Students

 

Dissertation Committee & Proposal

Dissertation Committee
The general regulations about the Dissertation Committee at Jacobs University Bremen are as follows:

  • Prior to the presentation of the PhD Proposal, the Dissertation Committee must consist of at least the Chair of the Dissertation Committee and one further regular member.

The Dissertation Committee Form can be found here.

PhD Proposal

  • must be in English
  • must include an abstract, a description of the major questions pursued, a time frame for completing the work, a comprehensive bibliography of relevant primary and secondary research materials and databases, and a review of relevant, current work in the area.
  • should not be longer than 30 pages.
  • must be submitted at least 10 working days before the anticipated date of the PhD Proposal Presentation via this Online Form

The general regulations about the PhD Proposal Presentation at Jacobs University Bremen are as follows:

  • The Dissertation Committee Form must have been submitted to the Student Records Office before the Proposal is submitted via the online form
  • The proposal must be presented in public upon invitation by the Dean.
  • The proposal must be presented at most nine months after enrollment into the PhD Program.
  • The PhD Advisor must be physically present to evaluate the proposal.
  • At least one further member of the approved dissertation committee must be physically present to evaluate the proposal.

If the PhD Proposal is not presented within nine months after enrollment into the PhD Program, the student may get a prolongation of three month (Deferral of Proposal Presentation Form). If not or if the PhD Proposal is not presented within the prolongation period, the Student may be removed from the register of students without degree.

The PhD Proposal Evaluation must be submitted by the PhD Advisor and at least one further committee member not later than 14 days after the PhD Proposal Presentation. The evaluation form is sent out with the proposal, but can also be downloaded here.

The complete regulations, can be found in the graduate policies and the Appendix C.

 

Thesis Submission & Defense

Dissertation Committee
Before officially submitting the PhD Thesis for evaluation, you must have finalized the Dissertation Committee. Following general rules apply:

  • if any of the old members has resigned or has been removed, they must confirm that in writing (email will suffice) to the Student Records Office that they have resigned or agree with being removed
  • if any new members have been added, these need to sign the Dissertation Committee Form
  • the final Dissertation Committee must fulfill the following criteria:
    •    at least two Jacobs University Faculty members (at most one adjunct professor)
    •    at least one external member
    •    each committee member must either be present at the Defense and/or write a review

Submission of the PhD Thesis
The PhD Thesis is submitted at the end of the third year of enrollment. However, an extension of studies is possible upon approval by the Dean. The application form for extension of graduate studies can be downloaded here.

The general regulations about the PhD Thesis at Jacobs University Bremen are as follows:

  • must be written in English
  • must include a title page that informs about the University granting the Degree, the title of Thesis and the names of the Reviewers
  • it needs to contain an English summary
  • it also needs to contain a declaration by the PhD Student that this has been written independently and has not been submitted at another University for the conferral of a Degree.

Formatting of the PhD Thesis (single-sided, double-sided, size, font, etc) is discussed and approved by the Chair. For the review of the thesis, spiral-bining is okay, for the publication - only non-spiral binding is accepted.

The general regulations about the PhD Thesis Submission at Jacobs University Bremen are as follows:

  • All the above regulations must be fulfilled
  • The following number copies are submitted to the Student Records Office:
    •    one hard copy per Member of the Dissertation Committee
    •    one hard copy for the Student Records Office
    •    one hard copy for the Dean’s Office
    •    one hard copy for display in the Information Resource Center
  • If your PhD Thesis contains papers/manuscripts that others have contributed to as co-authors, please submit a signed statement on contribution that includes a percentage and a short description of your contribution to each chapter of the Thesis. Please submit one hard copy per Dissertation Committee member, one copy for the IRC and one for the Student Records Office.
  • Please keep in mind to inform the Student Records Office electronically via registrar [at] jacobs-university.de to which physical address the hard copies should be sent to - this applies to internal reviewers (Research Building and room number or postal address) as well as to external reviewers. In addition, please include the email addresses of your external reviewers.

The PhD Thesis Evaluation must be submitted by the chair, at least one further internal committee member and at least one external committee member at least 6 working days before the PhD Thesis Defense.

PhD Thesis Defense
The date is organized by the Chair of the Dissertation Committee. The general regulations about the scheduling the PhD Thesis Defense at Jacobs University Bremen are as follows:

  • reviewers have 8 weeks to evaluate the thesis
  • if you would like to schedule defense before the eight weeks deadline, you must:
    •    submit the dissertation at least 13 working days before the anticipated date of defense
    •    have your reviewers agree to send the signed, hard copy of their Review six working days before the anticipated date of defense
  • the defense must be scheduled by the student via this form at least ten working days prior to the date of the defense

The general regulations about the PhD Thesis Defense at Jacobs University Bremen are as follows:

  • the PhD Thesis is defended to the university public upon invitation by the Dean
  • at least three regular members of the Dissertation Committee, the chair, one internal member and one external member, have to be physically present
  • the Defense includes a presentation by the candidate, a discussion of the research, and questions on the discipline in which the Degree is to be granted

A video conference is possible. The Chair or the student has to write a formal request (via email) to the Dean.

 

Publication & Graduation

Publication
The PhD degree is conferred only upon publication of the PhD thesis. The Thesis must be published with one year after the defense. All regulations regarding the publication are dealt with by the IRC. For detailed information about the publication procedure, please see the IRC's Guide for Publishing a Dissertation and the IRC's tips on how to format a PhD thesis for publication.

Relevant forms:

After the thesis has been defended, the final version of the thesis is submitted to the IRC for the purpose of publication via an online form that can be found here.

Graduation Ceremony
Only PhD Students who submit and defend their dissertation at least 3 days before the graduation date may participate at the Graduation Ceremony as a walkthrough. If you would like to receive your diploma during the Graduation Ceremony, you have to submit the confirmation that your PhD Thesis has been published at least 3 working days before the graduation date.